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The
Virtual Office
In the midst
of the agency's turmoil in the early nineties, Jay Chiat devoted
much of his attention to a very personal project. In addition to
his talents as a motivator and a business generator, Jay Chiat was
a true visionary when it came to constructing what has been called
"the creative environment." Chiat is well known for his
devotion to modern architecture and art and his personal tastes
were reflected in Chiat/Days offices. "Im a frustrated
architecht," commented Chiat. "I have a need to build
environments because I believe an environment impacts the quality
of work and the type of people you can attract." (Seo, 1999,
p. C1.) In the late 1980s, Chiat enlisted his close friend,
architect Frank Gerhy, to design the new offices for Chiat/Day in
Venice Beach, California. (H.O., 1994, p. 30.) The building was
simply stunning consisting of two large modern buildings that were
joined by a four-story pair of binoculars. Inside the oversized
binoculars were conference rooms called "The Boathouse,"
and "The Fish." Both were given their names because of
their unusual shapes and sizes. (p. 30.)
Jay Chiat was believer
in the notion that chaos bred creativity. TBWA/Chiat/Day employees
all worked in cubicles that were exactly the same size. Chiats
cubicle was the same size as Lee Clows, which was the same
size as the most junior of copywriters. However, after conducting
an internal study of work patterns and recognizing the potential
offered by mobile communications devices, Chiat (while on a ski
slope on Aspen, Colorado) decided to completely overhaul the way
the agency operated. (p. 30) The press called the result, "the
virtual office." Chiat preferred the term "resource office."
(Dickson, 1994, p. 12.) Either way, it was a radical departure from
the typical way that businesses operate.
First, Chiat abolished
all personal desks and cubicles. Instead, rooms were built for specific
accounts. Creatives and planners working on the Nissan account could
meet in the Nissan suite, Absolut workers would convene in the Absolut
room. Lockers were assigned to people who wished to store family
photos and personal items, but personal desks in the middle of the
workspace were forbidden. Additionally, all employees were assigned
cellular telephones and laptop computers so that they could be completely
mobile. Phones and laptops were given out from a storage room early
in the morning and they were to be returned later that same day.
Finally, there was a push to remove as much paper as possible from
the office. All mail and documents were scanned into a central network
where they could be viewed by anyone. Even personal letters were
made public on TBWA/Chiat/Days network.
It was a daring experiment
that Chiat knew would be met with some resistance. "Naturally,
it makes people nervous," commented Chiat in 1994. ((H.O.,
1994, p. 30.) However, Chiat believed that this method of operation
would free his employees to work wherever they felt they could do
their job best. Additionally, he believed that this would strengthen
the bond between agency and client due to the fact that agency employees
were no longer tied to the office. And of course, everyone could
read each others personal mail if one such letter happened
to get scanned into the hard drive. Said Chiat, "Then its
a great day at the agency." (p. 30.)
Unfortunately, this
experiment would rank among other of Chiats ideas as brilliant,
yet problematic. "At first, people were enthusiastic. But after
about six months, people rebelled." commented Stephanie Stephens,
an account services manager. (Pearson, 1999, p. 102.) Many employees
began to stake out their own personal space, despite Chiats
protestations. Additionally, there were not enough cell phones and
laptops to go around. Some employees actually dispatched interns
early in the morning to snatch up a laptop and cell phone so that
they could have one when they arrived later in the day.
In the end, TBWA/Chiat/Day
was forced to explore new options when they moved into a building
in early 1999. This time, they took the lessons learned from the
"resource office" and created an office environment that
went back to personal desks and cubicles. However, true to Chiats
original vision, these workstations could be moved and rearranged
if necessary. (p. 102.) Also like Chiats "resource office"
there were spaces available for people to collaborate and share
ideas, however, they could always go back to their desks if they
needed a little privacy. It was the perfect realization of Chiats
dream to create a truly responsive and creative environment.
However, Chiat was not
around to see that environment in action. After selling his agency
to Omnicom in 1995, Jay Chiat stepped down from the ranks at Chiat/Day
for the last time. Reportedly, he made over $5 million dollars from
the sale and set out to lower his golf handicap. He also planned
to spend the rest of his life travelling. (Li, 1999, p. 7.) But,
this was not to remain the case. In early 1999, Jay Chiat returned
to spotlight once more, with yet another trick up his sleeve.
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